Serving child care services across Australia for 29 years

We are specialists in the field of child care management system (CCMS) software 

Why do so many child care centres choose us?

Click on any of the benefits below to learn more.

 

MYOB Interface “Official MYOB add-on solution"

We provide seamless integration with MYOB, allowing your MYOB data file to be automatically updated with transaction information from SmartFees CCMS. 

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Business Advice

SmartFees can conduct business analysis and provide recommendations on cash flow issues, looking at credit management facilities and marketing your child care business.

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Department of Social Services registered CCMS Cloud Solution

SmartFees is an official Department of Social Services registered product designed specifically to interface with CCMS. SmartFees is continually updated to meet changing government regulations which means it's always government compliant.

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Save time and money with SmartFees Direct Debit

SmartFees and ChildCare EasyPay’s exclusive partnership offers you the unique opportunity to use SmartFees at huge discounts!

Process parent payments with SmartFees Direct Debit via ChildCare EasyPay and you could significantly reduce the SmartFees monthly licence fee. The more you process, the more you save!

Perhaps the most important benefit of using SmartFees Direct Debit via ChildCare EasyPay is to improve your cash flow and reduce bad debts. The last thing a busy child care service owner wants to be doing is chasing parents for payments. Sign up for Direct Debit and reduce that headache.

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Log on anytime, anywhere

You can access SmartFees CCMS from your work PC or laptop, your home computer, your Mac, ipad or Android tablet.

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Automatic updates and data backups

SmartFees is updated every time Department of Social Services makes changes to CCMS. Our CCMS is continually upgraded to meet government reporting requirements. Data files on our servers are automatically backed-up every day and stored in three (1 primary & 2 standby) separate, secure locations within Australia.

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Australian based secure data hosting

Department of Social Services requires all CCMS related information to be hosted within Australia. SmartFees data files are hosted on our on-shore secure servers. Our security systems are of the highest standard and each service’s SmartFees data file lives in its own, secure location on the virtual machine server.

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Comprehensive and flexible reporting

Over 45 built-in reports (and more to come) including financial, CCMS management and CCB related reports in addition to child, parent, enrolment, booking and attendance reports. SmartFees is compliant with Department of Social Services receipting requirements. SmartFees is constantly reviewing and refining reports based on client feedback to help you meet your CCMS requirements and run your child care business with fewer headaches.

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User friendly design

A logical menu structure for easy navigation, combined with the facility to define your own sessions (unlimited), miscellaneous fees, payment types, rooms, groups, booking periods, immunisation codes and reminder date codes. 

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Multi-user and networking capabilities

Multiple users can access and update SmartFees at the same time (subject to licensing requirements). Each SmartFees user has their own unique and secure logon credentials.

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Multiple services in the one data file

Allowance for multiple services to exist in the one data file where they are administered in the one location (subject to licensing requirements).

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Automatic payment options

SmartFees offers both Direct Debit and online payment facilities. Both are designed to reduce manual data entry of payments, improve your cash flow and offer an improved automatic payment service to your parents.

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Support

Our team of industry experts are on hand to provide you with prompt and friendly assistance via phone or email.

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Training and consulting

Training and consulting
A SmartFees expert can work with you to design a customised training package, using your own data, that is best suited to your individual service’s needs. 

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Explore the Software Licences


We have been using SmartFees for many years now and when talking to other providers about their software systems SmartFees seems to be the most user friendly and support is always available and problems always get solved quickly.” 

Anja, Wattletree House Childrens Centre, VIC